Verdavu gives venue operators one intelligent place for every booking, from the first enquiry to the final signature, the last balance chased and the deposit return formally decided.
Enquiries. Calendar. Quotes. Payments. Food & Bar. WhatsApp. Staff briefings. Deposit protection. All connected.
12
Modules fully connected
Unlimited
Venue users
Local support
Global product
New enquiry
Wedding · Jun 2026 · Ballroom
It is rarely the event itself. It is the balance nobody chased, the deposit released before the damage was logged, the date confirmed to two different clients by two people who checked two different systems.
One coordinator checks WhatsApp. Another checks the spreadsheet. Someone confirms a booking that was never actually free. That phone call to the client is the worst one you will ever make. And it was entirely preventable.
Verdavu's answer
Before anyone confirms a date, Verdavu already knows if that space is taken. It shows you the clash, the space and both clients before you pick up the phone.
The booking is confirmed. Life gets busy. Two days before the event you remember the client still owes you half the money. Now it is awkward. Now it is urgent. It should be neither. It should have been handled weeks ago, automatically.
Verdavu's answer
Every outstanding balance sits beside the booking. One tap drafts a WhatsApp reminder with the exact name, date, load-in time and amount owed. You review and send.
The coordinator knows everything. Security knows what they were told Thursday. Catering is working from a sheet printed two weeks ago. Everyone is guessing something on the night that matters most. And nobody realises it until something goes wrong.
Verdavu's answer
Every team member sees exactly what they need, updated in real time. The coordinator changes something once. Every version updates instantly: security, catering, floor manager.
Verdavu is built around what venue teams actually do every day, not how software vendors think hospitality works.
01
Capture enquiries from your public form. Manage holds with expiry timers. Detect conflicts before they happen. Schedule and track site visits. Move every booking forward without losing the thread.
02
Build line-item quotes from booking data. Receive and track deposits through each venue's configured payment methods. Chase balances. Get digital signatures. Turn Food & Bar requests into confirmed revenue. Keep deposit returns under review until the event is formally closed.
03
Build the run sheet. It is your BEO, but live. Turn it into role-based staff briefings each team opens by QR code: timeline, setup, F&B, dietary by table, vendors and load-in. Track incidents, log damage with photos, reconcile the event before the deposit can be released, and close every booking with records intact.
Sarah Johnson
Wedding · 29 Aug · Confirmed
$3,250
outstanding
Your clients are on WhatsApp. Your team is on WhatsApp. Your whole business runs on WhatsApp. Verdavu is built to work with that, not against it.
When a client has money outstanding and their event is in three days, Verdavu shows three buttons: message the client, chase the balance, or brief your staff. You pick one. The message is ready.
Every message already contains the client name, event date, load-in time and exact amount owed. You are reviewing, not typing. Review and send in under ten seconds.
If you want it to sound warmer or more personal, tap "Improve it." Verdavu rewrites the message in seconds. You still review before anything goes anywhere.
Client preferences are stored. WhatsApp clients always see the WhatsApp button first. You never have to remember which channel each person uses.
Verdavu builds the quote directly from the enquiry data you already entered. The client gets a clean, professional link. They sign on their phone. You get notified immediately.
Quote built from booking details. No retyping, no Word documents, no PDF attachments
Client gets a branded link they open on any device and sign with their name
You are notified the moment they sign. No chasing, no wondering
You countersign from your dashboard. Both parties receive their copy automatically
If anything is damaged at the event, the deposit stays held until you formally review and release it
Security Deposit Held
$5,000.00
Event Incident Stream
22:14
Noise violation warning · Logged by Security
01:45 · SECURITY PIN VERIFIED
Property Damage: West Corridor Glass
Evidence photos uploaded. Deposit auto-held pending coordinator review.
Venues lose deposit money the same way every time. Something is damaged at the event. Nobody logs it properly that night. By morning the deposit has been released and the evidence is gone.
When a staff member logs an incident through Verdavu, the deposit return decision is placed on hold automatically. The record cannot be authorised for return until the evidence is reviewed and the hold is formally cleared.
Most venues have a menu buried in a PDF that nobody uses. Verdavu changes that. Upload it as a PDF, a photo or pasted text, and AI extracts every category, item, price and dietary flag for your review.
Clients browse and make selections through the client portal. Selections attach to their enquiry and flow directly into their quote. Food and Bar stops being an afterthought and becomes a revenue stream with a proper paper trail.
PDF scan
Upload any menu format
AI extraction
Items, prices, dietary flags
Client portal
Clients browse and select
Quote integration
Selections become line items
Food & Bar Builder
Mille Fleurs Menu 2026
Starters
Food · 8 items
Mains
Food · 12 items
Bar Packages
Bar · 4 items
Desserts
Food · 6 items
Grilled Mahi Mahi
$42 pp
Pan-seared, citrus butter, seasonal vegetables
Most venues are held together by WhatsApp threads, spreadsheets, Word documents, paper printouts and institutional memory. Verdavu replaces all of it with one calm, connected operating system.
Before Verdavu
Spreadsheets nobody trusts
With Verdavu
A live calendar every coordinator sees at the same time
Before Verdavu
WhatsApp threads that lose messages
With Verdavu
Templated follow-ups ready to send in one tap
Before Verdavu
Quotes typed in Word, emailed as PDFs
With Verdavu
Professional quotes built and tracked from the booking
Before Verdavu
Agreements printed, signed and scanned
With Verdavu
Digital signatures with instant notification on completion
Before Verdavu
Balances forgotten until the week before
With Verdavu
Outstanding amounts surfaced automatically, every day
Before Verdavu
PDF menus that never get used
With Verdavu
Food and Bar requests that become confirmed revenue
Before Verdavu
Printed BEOs and run sheets, out of date by Friday
With Verdavu
A live run sheet and role-based briefings, updated in real time and QR accessible
Before Verdavu
Deposits released the morning after
With Verdavu
Deposit returns held for review when damage is recorded
Verdavu is not generic venue software. It is built for operators managing high-value bookings, real deposits, client expectations, food and drink service, staff handovers and genuine liability on event day. If that is you, Verdavu was made for you.
Weddings, galas, birthdays, anniversaries and milestone events where every detail must hold and the deposit must be protected.
Meetings, conferences, banquets, corporate dinners and group bookings where multiple teams need to be coordinated simultaneously.
Group bookings, tasting menus, minimum spends, Food and Bar packages and private room management with proper deposit tracking.
Sensitive spaces where rules, community relationships, incident documentation and team awareness carry significant weight.
High-volume hospitality with bar packages, guest lists, capacity management, rapid team coordination and security deposit protection.
Complex operations running multiple rooms, overlapping bookings and staff moving between different areas of the same property.
Start with the version that matches how your venue operates today. No per-seat pricing and no unnecessary modules.
Verdavu Complete
For independent venues that want the whole operation connected, with unlimited users and guided setup.
See Verdavu CompleteVerdavu Institutional
For institutions that need formal approvals, procurement support, stronger controls and accountable handovers.
See Verdavu InstitutionalPrices are shown in USD. Trinidad and Tobago customers can be invoiced and pay locally in TTD.
Verdavu is built for hospitality businesses that manage high-value bookings, deposits, client communication, staff coordination and event-day operations, including wedding venues, event halls, hotels, private dining spaces, heritage venues and multi-space operators.
Yes. Verdavu prepares follow-ups, balance reminders and staff messages from the booking record, then opens them in WhatsApp for a team member to review and send. Client communication preferences are stored with the booking.
Upload your existing menu as a PDF, image or pasted text. Verdavu AI extracts categories, items, prices and dietary flags and presents them for your review before saving anything. Clients can browse the approved menu through their client portal and make selections, which attach to their enquiry and flow into their quote automatically.
Yes. Verdavu builds a live run sheet covering the event timeline, setup, Food and Bar, dietary requirements, vendors, load-in and staffing. Role-based briefings give each team the information it needs and can be opened by QR code on event day.
When an incident is logged with evidence against a booking that has a security deposit, Verdavu places the deposit decision on hold. Staff must review the incident and formally clear the hold before the deposit disposition can be authorised.
Yes. Verdavu supports venue-level currency, timezone, date format and banking instructions. Payment options can be configured for each venue and market.
We sit down with your team, understand how the venue runs today, and walk one real booking through Verdavu before you go live.
Built for venues managing real bookings, real deposits and a team on event day. Choose Complete for a guided 30-day trial or speak with us about an Institutional implementation.
Request a Guided Trialverdavu.com · Built for serious venue operators